Accounts payable
Capture invoices from a shared inbox or upload folder. Extract supplier, ABN, invoice number, dates, amounts and GST. Check for duplicates and missing details. Send for approval and pass approved invoices to your finance system.
Document automation
AI Invoice and Document Automation
Invoices, forms, certificates and client documents arrive every day, and someone has to open each one, read it, rename it, enter the details and file it. Proweb Technologies sets up AI powered AP automation (accounts payable) and document automation that does this first pass for you. AI reads the document, extracts the key details, checks them and sends them to the right place, so your team only deals with exceptions. It works with the systems you already use, including Microsoft 365, SharePoint, your CRM and your finance or practice software.
What we automate
What we automate
Client and business documents
Read forms, applications, certificates and statements. Name files consistently and file them in the right client or job folder. Flag missing or expired documents and request replacements. Update CRM or job records with the extracted details.
Email attachments
Save attachments automatically to SharePoint or your document system. Route documents to the right team based on their content.
How it works
How it works
Documents arrive
By email, upload or scan.
AI reads them
Extracts the details you care about.
Rules check them
Duplicates, missing fields, amounts outside normal ranges.
Clean documents flow through
To approval, filing or your system.
Exceptions go to a person
With the reason highlighted.
You decide which steps need a human to approve them.
For SMEs
Accounts payable automation for small businesses
You don't need an enterprise AP platform to stop typing invoices. For small and mid-sized businesses we focus on:
- Using tools you already have (Microsoft 365, Power Automate, your accounting software) where possible
- One document type first, usually supplier invoices
- A simple approval flow your team will actually use
Who it suits
Who it suits
Accounting firms
Handling client documents.
Insurance brokers
Handling schedules, certificates and forms.
Schools and colleges
Processing enrolment and staff documents.
Healthcare, care and professional services
High document volumes with care around sensitive data.
Any SME
With a busy accounts inbox.
Security
Security and accuracy
- Role-based, permission-aware access to documents
- A human checks exceptions and anything unusual
- A clear record of what was processed and when
- Agreed data storage and processing locations
AI extraction isn't perfect, which is why we design every workflow with checks and an exceptions queue.
FAQ
Frequently asked questions
Stop typing what AI can read
Book a free AI audit · (02) 9897 2245
Or call (02) 9897 2245 · support@prowebtechnologies.com.au